Procurement of Materials, Equipment, Services

The Purchasing Department coordinates all of the District's procurement activities with the exception of Student Activities purchases. The procurement activities include regular programs, state and federal programs, grants and bonds.

Procurement is made in compliance with Governing Board Policy DJ (available in MS Word | available in Adobe PDF), the Department of Education School District Procurement Rules (Arizona Administrative Code Article 10), the Uniform System of Financial Records (USFR), and the Education Department General Administrative Regulations (EDGAR).

Various methods of procurement are used depending on the type and value of the transaction. The methods of procurement include Invitations for Bid, Requests for Proposals, Requests for Quotation, Oral Quotations, Sole Source Procurement, and Emergency Procurement.

The director and purchasing manager have procurement authority to $150,000 per transaction, including the award of all district bids and proposals within this limit. Bid and proposal award includes those for the Food Services Department. The director and purchasing manager have authority to sign all appropriate purchase orders. The procurement specialists have authority to sign purchase orders up to $100,000, unless the director authorizes them to sign above this limit.

Purchasing writes, issues and opens all Invitations for Bid and Requests for Proposals. The Department mails Notices of Invitation for Bid and opens all non-professional services bids for the Engineering Department.