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Forms You Need

Time Clock

How to Clock In or Out: Hourly employees can clock in and out following these instructions.

Important note:: This file is on Office 365. To access this file, log into Office365 first at https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Time Edit Form

Time and Effort Reporting Form

Time and Effort Reporting Form.

All employees who are working remotely will need to complete a Time and Effort form every pay period. This includes hourly and salaried employees. Only submit this form once per pay period.

Important: This file is on Office 365. To access this file, log into Office365 first at https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Detailed Instructions

Alternate Pay Info

Need more forms?

If you can't find what you need, email webmaster@tusd1.org. We'll help you find them!

Announcements

Work from Home

Work from Home - photo of happy person sitting at laptop in her kitchen

With so many new process, procedures, and technology to learn and get used to while we're working from home, we can all use one place for tips, instructions, and resources. Welcome to our "Work from Home" resource page!

Meet Your Health Coach

Steps to de-stress- Step into Holiday Cash - Nov. 9-Dec. 6
Step Into Holiday Cash Flier (in PDF)

Learn quick and effective stress-reducing techniques in this 4-week challenge. The goal is to complete stress reducing activities to be entered into prize drawings! More information at the Wellness webpage!

Resources for Employees

Payroll Due Dates and Info - Including Retirement Deadlines

Planning to Retire? See these Important Dates!
TUSD Payroll 2020-2021 Due Dates and Info (in PDF)

To retire at end of first semester:

To retire at end of second semester:

More Retirement Information...

Re-Entry Signs for Schools

Get your Free Masks from AZ

Memo from Payroll re. Payroll Tax - Sept. 11, 2020

On August 8, 2020, President Trump signed a memorandum suggesting the temporary deferral of Social Security payroll taxes for employees that earn less than $4,000 bi-weekly, calculated on a pre-tax basis. The memorandum suggests the deferral period to start as of September 1, 2020, and run through December 31, 2020.

The IRS has provided guidance on the suggested deferral, which includes giving employers the option to opt-in. Tucson Unified School District has reviewed the memorandum and IRS guidance and determined that we will opt-out of the tax deferral. We will continue to follow the law governing the collection of Social Security taxes, also known as the Federal Insurance Contributions Act.

It is also important to understand that the suggestion in the memorandum is a deferral of taxes and not a waiver. Employees would still be liable for the deferred taxes, which employers would be required to automatically deduct from employees' paychecks from January 1 through April 30, 2021, in addition to the normal payroll tax deductions. Any uncollected tax would accrue interest.

If anything changes in the future, such as enacted legislation, we will provide further updates.

Returning to Facilities - Procedures and Regulations

Many TUSD employees are starting to come back to our facilities. This is a reminder that in order to keep everyone safe and healthy, we have new regulations, http://govboard.tusd1.org/Policies-and-Regulations/Regulation-Code-EB-R2-T, that we all must follow, as well as COVID Return to Work Trainings that must be completed before you return.

A few highlights:

Everyone is required to wear a mask/face covering that covers your nose and mouth when on TUSD property, ask yourself the 5 Health Questions posted at the front of each TUSD building before entering, wash/ sanitize your hands often, and sign in at the front desk when you come into a building.

Also prior to returning, you are required to complete the 3 COVID Return to Work Trainings and related tests in the True North Logic Professional Learning Portal https://tucson.truenorthlogic.com/ia/empari/login/index .

In your assigned courses, you will see a link titled "COVID-19 Return to Work Trainings".

Within that section, the following courses are posted:

In addition, we have a Disinfection Training video that goes into greater detail about TUSD chemicals and how to use them. This is for any staff member, including Custodians, who are helping to disinfect our spaces.

Thank you for your prompt action to complete these mandatory training that will help keep everyone safe and healthy.

COVID-19 Return-to-Work Trainings

COVID-19 Quick Reference Guide and Recommendations For TUSD Staff - 09/23/20

Do you know families who need help with rent or utilities?

Need help paying rent or utilities due to COVID-19? Apply for assistance: www.tucsonaz.gov/hcd/rent-help. Necesita ayuda para pagar su alquiler debido al COVID-19? Solicite asistencia: www.tucsonaz.gov/hcd/rent-help.

Help with Rent and Utilities

Have you been unable to pay your rent or utilities due to COVID-19?
The City of Tucson Mayor & Council have allocated over $4.5 million of Federal CARES Act funds to assist Tucson residents who have been impacted by the pandemic.

Learn more at https://www.tucsonaz.gov/hcd/rent-help.

More Assistance Options and Information

Rental Eviction Prevention Assistance - Apply here!

Screening Questions - Asked Prior to Entry at Schools and District Offices

Screening Questions: These questions will be asked of everyone before they are permitted to enter schools or district offices.

Coronavirus Testing Sites

Emergency Paid Sick Leave (EPSL) - Families First Coronavirus Response Act (FFCRA)

COVID-19 Resources from UMR

UMR is working to ensure we are available to support employees during this time. See Helping you stay informed about coronavirus (COVID-19) for more information.

Low-Cost Internet Programs for TUSD Employees

Low-cost Internet programs are available to TUSD families and employees. See the following information for details.

Low-Cost Internet Programs

Time Clock - Clock In/Out for Hourly Employees

Hourly employees can clock in and out following the instructions listed here:
How to Clock In or Out.

Important note:: This file is on Office 365. To access this file, log into Office365 first at https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Checking Devices In or Out Using Destiny

You'll check devices out using Destiny Resource Manager and back in when they are returned. Devices may include laptops, Chromebooks, tablets.

For instructions, please see Checking Devices In or Out Using Destiny (in PDF).

Process for Lost, Stolen, Damaged Student Loaner Devices: Laptops, Chromebooks, Tablets, Hotspots (in PDF)

Cost Associated With Devices (in PDF)

Getting Tech Support Remotely

The TS Service Desk is still available to help you with technology issues. However, in our new circumstances, we ask that teachers and staff working remotely follow the process below.
  1. Teachers/Staff Working Remotely: If you experience a technology issue and need help, please call your school and request that a Track-It work order be logged in for your issue.
  2. Schools (On-Site Staff): The staff person on site at your school who takes your call will create a new work order in Track-It. Be sure you provide a contact number to be included in the work order.
  3. TS Service Desk: A TS Service Desk staff member will contact the teacher or staff person directly to resolve the issue.
Working From Home TS Resources: Please log into Office 365 at https://portal.office.com/ to access these resources.

Time and Effort Reporting Form

All employees who are working remotely will need to complete a Time and Effort form every pay period. This includes hourly and salaried employees.

Only submit this form once per pay period.

Important: This file is on Office 365. To access this file, log into Office365 first at https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Click this link to access the form: Time and Effort Reporting Form on Office 365.

Remember: you must be logged into Office 365 for the form to work!

Use this same form for each pay period.

Detailed Instructions

More

Payroll - Important Information for 2020-2021

Be sure to check this memo from Payroll for important information for the 2020-2021 school year!

Important Information from Payroll for 2020-2021 (in PDF)

Educating from Home - Resources for Teachers

Educating from Home Teacher Resources: Please log into Office 365 at https://portal.office.com/ to access these resources.

Log In to Office 365

To access many of the resources and shared files and forms we will be using while working remotely, you will need to log into Office365.

Log in here: https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Zoom How-Tos and FAQ

Return to Work Options Memo from HR - June 25, 2020

Shelter in Place Terms and Instructions

Shelter In Place Terms and Instructions (in PDF)

Questions about practices and procedures while working from home? See this infographic from HR!

Resources for Coping with Stress and Anxiety

For suggestions on coping with stress and anxiety during this time, please see these resources.

Need to talk with someone?

Jorgensen Brooks, our Employee Assistance Program, offers telephone and virtual, online chat throughout the closure, and at any time: www.jorgensenbrooks.com.

Free WiFi Map for Arizona

Use this free WiFi map from Connect Arizona to find free public WiFi hotspots at public libraries, schools, businesses, and other sites. Some sites may offer indoor public access during business hours, others provide access in the parking lot only. Everyone using the sites - outside or inside - is encouraged to practice social distancing precautions, including staying in your vehicle or at least six feet from other users and wearing a mask if necessary.

Helping Your Students Use Apps for Learning

Letter to Parents and Guardians - Testing at Home

Read this letter to parents and guardians to learn about the expections for Testing at Home (in PDF)

Help Track Student Learning Time

As you are aware, this year is very different than prior years, and school districts have new requirements we must report to the Arizona Department of Education due to the remote school online environment. Thus, we are requesting your help to supplement the student learning time reports. This includes time students are doing school work when not on teacher-led Zoom class meetings and homework. We understand times will be estimates, as we do not expect comprehensive tracking.

Please know a student's grades will not be negatively impacted if parent-entered time tracking is not completed. Our goal is to use all methods at our disposal to understand and encourage student engagement. Any contribution you can provide is much appreciated.

You can do this in Synergy ParentVUE (https://parent.tusd1.org/).

  1. Time Tracking is available only through web browsers. It is currently not available through the mobile app. If you have a web browser (such as Chrome) on your smart phone or mobile device, you can log into ParentVUE through the browser on your device. Otherwise, please use a computer.
  2. In ParentVUE, click "Attendance" in the navigation list on the left
  3. Then click the "Time Tracker" link in the upper right of the screen

You should enter time when:

  • your student does work outside of teacher-led sessions (this includes homework and in-class project time)
  • your student is trying to connect to class Zoom sessions but is unable to do so because of technical issues

Please enter total minutes per class, per day, no matter when in the day your student did the work. For your convenience, there are two options:

  • minutes can be entered daily
    or
  • the weekly total of minutes can be entered at the end of each week

Please do your best to enter and submit all applicable minutes for the first week of school. Even one entry helps a lot!

For detailed instructions, please see ParentVUE Time Tracking Instructions (in PDF).

Translations: Arabic | Somali | Spanish | SwahiliVietnamese

Thank you for supporting your child's academic efforts and helping us meet the Arizona Department of Education requirements!

Free WiFi Map for Arizona

Use this free WiFi map from Connect Arizona to find free public WiFi hotspots at public libraries, schools, businesses, and other sites. Some sites may offer indoor public access during business hours, others provide access in the parking lot only. Everyone using the sites - outside or inside - is encouraged to practice social distancing precautions, including staying in your vehicle or at least six feet from other users and wearing a mask if necessary.

How do students log into Clever? (Video Instructions)


Video a Clever en español

Clever logo

  1. Go to clever.com/in/tusd1
  2. Click on "Log in with Network Credentials."
    screenshot of Log In page
  3. Sign in using your  10-digit Student ID number (or "matric") plus @s.tusd1.org
    Example: 1301234567@s.tusd1.org

Chromebook: Zoom & Clever Logon

Translations: Arabic | Spanish | Swahili | Vietnamese 

Chromebook Clever Logon Issues

Translations: Arabic | Spanish | SwahiliVietnamese

Clever - Guía estudiantil para iniciar sesiones en casa

Clever - FAQ for Teachers

To help Tucson Unified educators understand the strengths and limitations of Clever, we've created this Clever FAQ for Teachers (in PDF).

How do students log in to Office 365? (Video Instructions)


Video a Office 365 en español

Student Logon/Password Change (August 2020)

Every TUSD student has an Office 365 account that has been set up for them. They can access their account by going to

portal.office.com, clicking Sign in (top right), and then doing the following:
  1. Enter < matric@s.tusd1.org > (without the < >) in the spot where it says "Email, Phone, Skype."
    Students' matric number is their student ID number.
    screenshot of login
  2. Upon entering this information, you will be taken to the TUSD sign in page. Your student's username will be the same matric@s.tusd1.org they used at the log-in screen, and their password is the same password they log in with at school.
    Students have to make sure they include the "s." after @ in the username: matric@s.tusd1.org.

How do students log in to StudentVUE (Synergy)?

Go to https://student.tusd1.org/

and log in using your 10-digit Student ID number and your District password.

IMPORTANT: Your StudentVUE User Name is your 10-digit Student ID number, not your district email address.

You can also access StudentVUE via the StudentVUE App for iOS and Android.

Zoom: Log-In, Log-Out, and Meetings (Video Instructions)

SchoolCity - Login, Launchpad, Assessments (Video Instructions)


SchoolCity Login Instructions


SchoolCity Launchpad


SchoolCity Assessments

Student Log-In and Password Information - 2020-2021 School Year

Please Change Your Password If You Haven't Already

If you haven't changed your password since the start of school, please do so as soon as possible.

Student Login & Password Reset Instructions

  1. The first time you log in to a TUSD device:
    • User Name: Full school email address. This is in the form of the 10-digit Student ID followed by @s.tusd1.org, for example: 1300101011@s.tusd1.org
    • Default Password: 10-digit Student ID (Matric) number
  2. On the TUSD device or on a personal device, open a web browser (Google Chrome or Microsoft Edge will both work).
  3. Go to office.com
  4. Sign in: Type your full school email address including (Your Student ID number followed by @s.tusd1.org portion, for example: 1300101011@s.tusd1.org) and click "Next".
  5. Password: Type your 10-digit Student ID (Matric) and click "Sign in."
  6. Once the Office Portal loads, click your avatar icon in the top right corner.
  7. Click "My Account".
  8. The My Account page will load. Click "Password" from the left menu column of this screen.
  9. The password reset page will load.
  10. Type your old password. This is your Student ID/Matric number at the beginning of the school year.
  11. Then create and confirm new password.

    Password Suggestions

    Password Length:

    • Grades preK-5: Minimum 4 characters
    • Grades 6-12: Minimum 8 characters

    Password Complexity Recommendations (Grades 6-12): Make sure to use a CAPITAL letter, number (1,2,3,4,5) and a special character (!,@,$,%,&,?) to create a secure password.

    Please REMEMBER you password. Write it down if you must and keep it in a safe place you can reference later.

  12. Finally, click "Submit". If you receive an error message trying to change your password in Office 365, try this alternative method.
  13. Once you have done this, you can log into Clever.

Password Reset Instructions for Students (in PDF).

How to set up laptops, tablets, and hotspots

2020-2021 School Year

Spring 2020

How do I find my child's matric or Student ID?

Your child's Student ID is sometimes called their "matric" number.

If you have a ParentVUE account, you can find your their Student ID (or matric number) in ParentVUE.

Log into ParentVUE at https://parent.tusd1.org/.

Students can also find their matric/Student ID in StudentVUE, https://student.tusd1.org/

How do I get help with technical support and other questions?

If you have technical questions and/or need support, please call your school. They'll coordinate with Technology Services to get you the help you need.

If you call after hours, please leave a detailed message including:

  1. a callback number
  2. your student's name and grade
  3. the specific issue or question

Thank you!

Internet Access for 2020-2021 School Year

This school year Tucson Unified is providing hotspots from T-Mobile directly to families in need of Internet service. There is no application and the district is paying the monthly fee for using the hotspot for the 2020-2021 school year if needed.

For more information, see the Family Internet Service FAQ.

Student Hotspot Loan Authorization

Loaner Laptop/Tablet/Hotspot Important Paperwork

2020-2021 School Year

Spring 2020

HB2910 - Info for Staff

EMC Logo

Governing Board Policies and Regulations - Tucson Unified School District

Curriculum Access for Teachers

Educating from Home Teacher Resources:
Please log into Office 365 at https://portal.office.com/ to access these resources.

Tucson Unified School District - K-12 Curriculum

Teachers, you can access the 2020-2021 Curriculum from home! Just log into Office 365. Enter your district email on the first login screen, then, when prompted, enter your district login and password. Click the links below!

Note: If you do not see the log-in window, minimize all open windows, including your browser window.

More Curriculum Resources

Note: These materials are only available to TUSD employees through Office 365. Parents and community members are invited to view curriculum materials on our Curriculum website.

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