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May 13, 2020

To TUSD employees:

As you are aware, Governor Ducey has updated the Stay at Home order to allow Phase 1 opening of businesses starting on Saturday May 16th. At this time, Tucson Unified will remain status quo, working remotely where possible, until all social distancing and safety protocols have been determined. If you are currently working remotely, please do not return to your regular Tucson Unified work location until further notice.

Also please remember when you are around others, TUSD employees are required to wear face coverings to help protect everyone in our community.

Thank you for your support and all you have been doing for our students and families.

TUSD COVID-19 Taskforce

5/10/20

Dear TUSD Employees:

The safety of our Tucson Unified community is the highest priority. There are specific recommendations from the Centers for Disease Control and the Pima County Health Department to protect yourself and others.

As a public agency and performing many critical functions visible and in contact with our co-workers and the community, TUSD employees have a responsibility to those with whom we come into contact to model and follow the recommendations form the public health experts. Among these recommendations is wearing a face covering when in public and around others. As the Pima County Health Department says, "act like you got it."

Employees are expected to wear a face covering anytime they are on duty in public and will be around others. If you do not have a face covering to use while in public around others, please contact the Health Services department at healthservices@tusd1.org.

According to the latest CDC recommendations, schools will ensure the following guidelines are enforced as programs begin to open on a limited basis.

Promote healthy hygiene practices - Phases 1-3

• Teach and reinforce washing hands and covering coughs and sneezes among children and staff.
• Teach and reinforce use of cloth face coverings among all staff.
• Have adequate supplies to support healthy hygiene behaviors, including soap, hand sanitizer with at least 60 percent alcohol, tissues, and no-touch trash cans.
• Post signs on how to stop the spread of COVID-19, properly wash hands, promote everyday protective measures, and properly wear a face covering.

Ensure social distancing - Phase 1 and 2

• Ensure that student and staff groupings are as static as possible by having the same group of children stay with the same staff. Restrict mixing between groups.
• Cancel all field trips, inter-group events, and extracurricular activities (Phase 1)
• Limit gatherings, events, and extracurricular activities to those that can maintain social distancing, support proper hand hygiene, and restrict attendance of those from higher transmission areas.
• Restrict nonessential visitors, volunteers, and activities involving other groups at the same time.
• Space seating/desks to at least six feet apart.
• Close communal use spaces such as dining halls and playgrounds if possible; otherwise stagger use and disinfect in between use.
• If a cafeteria or group dining room is typically used, serve meals in classrooms instead. Serve individually plated meals and hold activities in separate classrooms.
• Create social distance between children on school buses where possible.

Thank you for all you are doing for our staff, students, and families.

Stay Safe, TUSD COVID-19 Task Force

Governor Ducey's "Stay Home, Stay Healthy, Stay Connected" Executive Order requires that "all individuals in the State of Arizona shall limit their time away from their place of residence." That is not a problem for many of us who are now working from home. However, there are also many TUSD employees whose duties cannot be done from home all, or even some, of the workday.

The Governor's Executive Order contains an exception for those conducting certain "essential activities." The Governor recognizes that, even though the schools are empty of students, you are still, in many ways, a lifeline to the students and families you serve, so he has designated public education to be an essential activity. This means that if your duties require you to be at a school site or office at all, or even occasionally when needed, you will not be in violation of the letter, or spirit, of the Governor's Executive Order.

While the Executive Order specifically states that, "no person shall be required to provide documentation or proof of their activities to justify their activities," we all have documentation with us anyway - our TUSD photo ID card. If your duties must take you away from your home and law enforcement happens to inquire, your TUSD ID card proves you are conducting an essential activity.

If you have any questions, please contact HRAnswers@tusd1.org

Thank you for all you are doing for our students and families.

Stay Safe,

TUSD COVID-19 Task Force

Low-Cost Internet Programs

Log in here: https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Important note:: This file is on Office 365. To access this file, log into Office365 first at https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Only submit this form once per pay period.

Important: This file is on Office 365. To access this file, log into Office365 first at https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Click this link to access the form: Time and Effort Reporting Form on Office 365.

Remember: you must be logged into Office 365 for the form to work!

Use this same form for each pay period.

Detailed Instructions

District Services during COVID-19 Closures (in PDF)

Our central district services are available to help. Check this sheet for information and contacts.

Shelter In Place Terms and Instructions (in PDF)

Questions about practices and procedures while working from home? See this infographic from HR!

1. Teachers/Staff Working Remotely: If you experience a technology issue and need help, please call your school and request that a Track-It work order be logged in for your issue.
2. Schools (On-Site Staff): The staff person on site at your school who takes your call will create a new work order in Track-It. Be sure you provide a contact number to be included in the work order.
3. TS Service Desk: A TS Service Desk staff member will contact the teacher or staff person directly to resolve the issue.

• Zoom FAQ for TUSD Staff
• How to Create Your Zoom Account
• How to Create a Meeting in Zoom
• How to Use Zoom with Clever
• How to Schedule a Zoom Meeting in Outlook
• How to Use Zoom for Interviews
• Zoom Meeting Window At-a-Glance

Zoom Tips Especially for Parents and Teachers

• Options for Updating Zoom to 5.0+
• Zoom's Privacy Policy
• Zoom's Use of Facebook SDK in iOS Clients
• Best Practices for Securing Your Virtual Classroom
• Sharing Settings for Educational Accounts

• COVID-19 Guidance for Administrators and Staff from Pima County Health Department - March 23, 2020

• UHC COVID-19 Information and Resources
• COVID-19 FAQ for TUSD Employees from UHC
• Coronavirus 2019 (COVID-19): What you need to know
• Virtual Visits - Visit with a doctor 24/7- whenever, wherever
• Coping with a public health event
• Mindfulness techniques for managing coronavirus anxiety at home and work

• Manage Stress and Anxiety - Tips from the CDC
• Tips for Social Distancing, Quarantine, and Isolation During an Infectious Disease Outbreak - from SAMHSA

Need to talk with someone?

Jorgensen Brooks, our Employee Assistance Program, offers telephone and virtual, online chat throughout the closure, and at any time: www.jorgensenbrooks.com.

2020-2021

• Work Calendar for 2020-2021 (in PDF)
• Holiday Calendar for 2020-2021 (in PDF)
• Pay Period Calendar - 2020-2021 (in PDF)

2019-2020

• Work Calendar for 2019-2020 (in PDF)
• Holiday Calendar for 2019-2020 (in PDF)
• Pay Period Calendar for 2019-2020 (in PDF)

Fingerprinting services have been temporarily suspended due to precautionary measures with COVID-19. For questions, please email hrdocs@tusd1.org.