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Human Resources

Human Resources | Renee Heusser, Director of Human Resources | 1010 E. Tenth St., Tucson, AZ 85719 | (520) 225-6035 | HRDocs@tusd1.org

Resources for Employees - Coronavirus and COVID-19

Flu Shots and Mobile Onsite Mammography at the Health and Wellness Clinics, Oct. 19-23

Visit the 2020 Health & Wellness Clinics at a TUSD site near you for flu shots and mobile onsite mammography. Check the 2020 Health & Wellness Clinic Schedule for times, dates, and locations.

Re-Entry Signs for Schools

Get your Free Masks from AZ

Memo from Payroll re. Payroll Tax - Sept. 11, 2020

On August 8, 2020, President Trump signed a memorandum suggesting the temporary deferral of Social Security payroll taxes for employees that earn less than $4,000 bi-weekly, calculated on a pre-tax basis. The memorandum suggests the deferral period to start as of September 1, 2020, and run through December 31, 2020.

The IRS has provided guidance on the suggested deferral, which includes giving employers the option to opt-in. Tucson Unified School District has reviewed the memorandum and IRS guidance and determined that we will opt-out of the tax deferral. We will continue to follow the law governing the collection of Social Security taxes, also known as the Federal Insurance Contributions Act.

It is also important to understand that the suggestion in the memorandum is a deferral of taxes and not a waiver. Employees would still be liable for the deferred taxes, which employers would be required to automatically deduct from employees' paychecks from January 1 through April 30, 2021, in addition to the normal payroll tax deductions. Any uncollected tax would accrue interest.

If anything changes in the future, such as enacted legislation, we will provide further updates.

Returning to Facilities - Procedures and Regulations

Many TUSD employees are starting to come back to our facilities. This is a reminder that in order to keep everyone safe and healthy, we have new regulations, http://govboard.tusd1.org/Policies-and-Regulations/Regulation-Code-EB-R2-T, that we all must follow, as well as COVID Return to Work Trainings that must be completed before you return.

A few highlights:

Everyone is required to wear a mask/face covering that covers your nose and mouth when on TUSD property, ask yourself the 5 Health Questions posted at the front of each TUSD building before entering, wash/ sanitize your hands often, and sign in at the front desk when you come into a building.

Also prior to returning, you are required to complete the 3 COVID Return to Work Trainings and related tests in the True North Logic Professional Learning Portal https://tucson.truenorthlogic.com/ia/empari/login/index .

In your assigned courses, you will see a link titled "COVID-19 Return to Work Trainings".

Within that section, the following courses are posted:

In addition, we have a Disinfection Training video that goes into greater detail about TUSD chemicals and how to use them. This is for any staff member, including Custodians, who are helping to disinfect our spaces.

Thank you for your prompt action to complete these mandatory training that will help keep everyone safe and healthy.

COVID-19 Return-to-Work Trainings

COVID-19 Quick Reference Guide and Recommendations For TUSD Staff - 09/23/20

Do you know families who need help with rent or utilities?

Need help paying rent or utilities due to COVID-19? Apply for assistance: www.tucsonaz.gov/hcd/rent-help. Necesita ayuda para pagar su alquiler debido al COVID-19? Solicite asistencia: www.tucsonaz.gov/hcd/rent-help.

Help with Rent and Utilities

Have you been unable to pay your rent or utilities due to COVID-19?
The City of Tucson Mayor & Council have allocated over $4.5 million of Federal CARES Act funds to assist Tucson residents who have been impacted by the pandemic.

Learn more at https://www.tucsonaz.gov/hcd/rent-help.

More Assistance Options and Information

Rental Eviction Prevention Assistance - Apply here!

Screening Questions - Asked Prior to Entry at Schools and District Offices

Screening Questions: These questions will be asked of everyone before they are permitted to enter schools or district offices.

Coronavirus Testing Sites

Emergency Paid Sick Leave (EPSL) - Families First Coronavirus Response Act (FFCRA)

COVID-19 Resources from UMR

UMR is working to ensure we are available to support employees during this time. See Helping you stay informed about coronavirus (COVID-19) for more information.

Low-Cost Internet Programs for TUSD Employees

Low-cost Internet programs are available to TUSD families and employees. See the following information for details.

Low-Cost Internet Programs

Time Clock - Clock In/Out for Hourly Employees

Hourly employees can clock in and out following the instructions listed here:
How to Clock In or Out.

Important note:: This file is on Office 365. To access this file, log into Office365 first at https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Checking Devices In or Out Using Destiny

You'll check devices out using Destiny Resource Manager and back in when they are returned. Devices may include laptops, Chromebooks, tablets.

For instructions, please see Checking Devices In or Out Using Destiny (in PDF).

Process for Lost, Stolen, Damaged Student Loaner Devices: Laptops, Chromebooks, Tablets, Hotspots (in PDF)

Cost Associated With Devices (in PDF)

Getting Tech Support Remotely

The TS Service Desk is still available to help you with technology issues. However, in our new circumstances, we ask that teachers and staff working remotely follow the process below.
  1. Teachers/Staff Working Remotely: If you experience a technology issue and need help, please call your school and request that a Track-It work order be logged in for your issue.
  2. Schools (On-Site Staff): The staff person on site at your school who takes your call will create a new work order in Track-It. Be sure you provide a contact number to be included in the work order.
  3. TS Service Desk: A TS Service Desk staff member will contact the teacher or staff person directly to resolve the issue.
Working From Home TS Resources: Please log into Office 365 at https://portal.office.com/ to access these resources.

Time and Effort Reporting Form

All employees who are working remotely will need to complete a Time and Effort form every pay period. This includes hourly and salaried employees.

Only submit this form once per pay period.

Important: This file is on Office 365. To access this file, log into Office365 first at https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Click this link to access the form: Time and Effort Reporting Form on Office 365.

Remember: you must be logged into Office 365 for the form to work!

Use this same form for each pay period.

Detailed Instructions

More

Payroll - Important Information for 2020-2021

Be sure to check this memo from Payroll for important information for the 2020-2021 school year!

Important Information from Payroll for 2020-2021 (in PDF)

Educating from Home - Resources for Teachers

Educating from Home Teacher Resources: Please log into Office 365 at https://portal.office.com/ to access these resources.

Log In to Office 365

To access many of the resources and shared files and forms we will be using while working remotely, you will need to log into Office365.

Log in here: https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Zoom How-Tos and FAQ

Return to Work Options Memo from HR - June 25, 2020

Shelter in Place Terms and Instructions

Shelter In Place Terms and Instructions (in PDF)

Questions about practices and procedures while working from home? See this infographic from HR!

Resources for Coping with Stress and Anxiety

For suggestions on coping with stress and anxiety during this time, please see these resources.

Need to talk with someone?

Jorgensen Brooks, our Employee Assistance Program, offers telephone and virtual, online chat throughout the closure, and at any time: www.jorgensenbrooks.com.

Free WiFi Map for Arizona

Use this free WiFi map from Connect Arizona to find free public WiFi hotspots at public libraries, schools, businesses, and other sites. Some sites may offer indoor public access during business hours, others provide access in the parking lot only. Everyone using the sites - outside or inside - is encouraged to practice social distancing precautions, including staying in your vehicle or at least six feet from other users and wearing a mask if necessary.

Updates

Work Calendar, Holiday Calendar, Pay Period Calendar - NEW! 2020-2021 Calendars

The Work Calendar includes start and end dates for classified, certified, food service, transportation, and school safety employees.

2020-2021

2019-2020

FAQ for 2019-2020 Contracts

Have a question about your 2019-2020 contract? Look through our FAQ (in PDF).

Where does Tucson Unified stand on alternative certification for teachers?

Are you planning on retiring or separating?

The "intent to retire" form is now called "Intent to Separate (in PDF)." Download the form or find it on the HR Department intranet site under "HR Forms". Please do not use an older version, as it does not have the same fields and information. There is also an FAQ on the second page of the form to help answer some of your questions about separating from the District.
More

Employment or Wage Verifications

For verifications of employment requiring wage information, please contact the Payroll Department:

For verifications of employment NOT requiring wage information (including Public or Teacher Loan Forgiveness Applications), contact the Human Resources File Room:

  • Fax - 520-225-6612
  • Scan or email - Hrdocs@tusd1.org
  • Call - 520-225-6167 or 520-225-6231
  • Come by - 1010 E. Tenth Street, across the hall from the Cafeteria

Information

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